If you prepare sales orders and quotes for your customers, open the Settings window, click Company, and then click Features. Turn on the options for quotes and orders for customers.

Money In

Keep track of estimates that you've sent to a current or potential customer. No accounting entries are made when a quote is entered.

Sales | Quotes

Keep track of estimates that you've sent to a current or potential customer. No accounting entries are made when a quote is entered.

Sales | Orders

Create an order for an item or service that you will provide at a later date. No accounting entries are made when a quote is entered.

Sales | Invoices

Bill your customers for goods shipped or received at the time of sale, and for services provided.

Receipts

Enter payments you receive from your customers, and apply the payment to one or more unpaid invoices.

Tip : In the Sales window, click the Convert button to easily convert a quote to an order or invoice, or an order to an invoice.

Invoicing Customers

When you record a sale, Sage 50 Accounting keeps track of the goods and services sold and updates the customer’s record.

To create an invoice: Open the Customers & Sales page in the Home window. In the Tasks pane, click the Sales Invoices icon, and then complete the following steps.

1. Select a customer. Sage 50 Accounting will auto-fill the Sold to, Ship to, Comments, and Terms fields with the data from the customer’s record.
2. Select items from your price list, or enter details about the items you are selling.
3. Print or e-mail the invoice, or print your invoices in a batch at a later date.
4. Click Process to record the transaction, and update account balances and the customer’s record.

Receiving Customer Payments

To record a payment from a customer: Open the Customers & Sales page in the Home window. In the Tasks pane, click the Receipts icon, and then complete the following steps.

1. Select a customer.
2. Select the payment method, and the account to which you will deposit the payment. If the customer is paying by cheque, enter the cheque number.
3. Ensure the date of receipt is correct. By default, the current session date is used.
4. Select the invoice to which the payment should be applied. Sage 50 Accounting automatically calculates the eligible discount based on the payment terms you entered.
5. Click Process to record the transaction and update account balances and the customer’s record.

If you place purchase orders with your vendors or submit requests for quotes, open the Settings window and then click Features. Turn on the options for quotes and orders for vendors.

Money Out Purchase

Quotes Enter an estimate you received from a vendor for goods or services. No accounting entries are made when a quote is entered.

Purchase

Orders Record an order for an item that your vendor will supply at a later date, or for a service that the vendor will provide at a later date.

Purchase

Invoices Enter bills from vendors for items you have received or for services provided.

Payments

Pay Purchase Invoices: Enter a payment to a vendor and apply the payment to one or more unpaid bills.

Pay Credit Card Bills: Enter payments (for example, write a cheque) to your credit card company for business expenses.

Pay Expenses (also known as Make Other Payment): Record an expense and the method of payment.

Pay Remittances: Enter payments to payroll authorities for source deductions and other payroll-related expenses.

Tip: In the Purchases window, click the Convert button to easily convert a quote to an order or invoice, or an order to an invoice.

Recording Expenses

If you do not need to use Sage 50 Accounting to keep track of and remind you about your unpaid bills, you can simplify your record keeping by entering only your expenses. In fact, all businesses have miscellaneous day-today expenses that can be recorded this way. For information on entering and paying a bill, search for “Entering a purchase invoice” in the Help.

To enter an expense: Open the Vendors & Purchases page in the Home window. In the Tasks pane, right-click the Payments icon, select Pay Expenses from the menu, and then complete the following steps.

1. Select a vendor from the list.
2. Select a payment method and the account from which the expense is paid. If you are paying by cheque, enter the cheque number.
3. Ensure the date of payment is correct. By default, the current session date is used.
4. Select an account to record the expense, and then enter details about each expense.
5. Click Process to record the transaction and update account balances.

Paying Employees

Sage 50 Accounting can automatically calculate payroll taxes based on the employee’s tax table. Note that while you are in history mode, you must calculate and enter payroll taxes yourself.

1. Select an employee from the list.
2. Confirm the bank account and cheque number (or direct deposit number, if this employee is set up for direct deposit).
3. Confirm the payroll period end date.
4. Enter details, such as the hours worked if the employee is paid an hourly wage.
5. Preview, and then print the paycheque.
6. Click Process to record the transaction, and update account balances and the employee’s record.

To learn how to issue paycheques to several employees, search for “Processing a payroll cheque run” in the Help.