Avoid violations, errors with inventory management software
February 27, 2013
Keeping track of product changes, pricing variations and market demand are all things businesses have to contend with when it comes to inventory. Maintaining effective control over these components certainly leads to success, but doing so is easier said than done. Companies may still rely on more traditional, outdated or manual processes for controlling inventory, and these can often leave them open to errors and even violations of inventory compliance regulations. To help avoid these types of situations, firms can implement inventory management software to make procedures and processes more accurate, efficient and streamlined. These platforms give businesses better insight into what products are most in demand and when certain items need to be ordered. This means that demand is easily met, resulting in more effective operations for companies and increased client satisfaction.
Poor inventory practices lead to investigation
Although exercising strong control over inventory is critical, sometimes organizations make mistakes, resulting in fines due to regulation violations. The Honolulu Civil Beat reports that the University of Hawaii is under fire after an internal audit revealed that the institution's Facilities Management Office had conducted poor inventory procedures over the past few years. The Star-Advertiser states that this finding was particularly troublesome, as the department failed to accurately keep track of $1 million worth of supplies and inventory.
These negative audit results were apparently what was needed to terminate the office's head, according to Hawaii News Now. Previous poor inventory reports showed a lack of effective control within the department, and the director was let go. Stronger controls are now being put in place to prevent similar situations from occurring in the future.
Technology ensures accurate calculations
It is not clear what type of system was used at the University of Hawaii, but tools such as inventory management software platforms can certainly help to avoid these types of inventory tracking issues. These systems conduct accurate calculations of in-stock products, sold items and market demands to produce clear estimates and figures for businesses, which are needed for the most efficient processes possible, according to Dick Jones. In an article for NorthFulton.com, Jones, the founder and president of Jones Simply Sales, writes that companies' bottom lines are impacted by efficient inventory procedures. Technology solutions ensure that these calculations are accurate so firms can make the most informed decisions.